Ombudsmen are elected as persons of trust by the scientific staff. The Ombudsman is a contact point to implement good scientific practice. The relevant rules are formulated in the Leibniz Association Guidelines on Good Scientific Practice.

The framework of these guidelines has been set out in the code of conduct "Guidelines for Safeguarding Good Research Practice" of the German Research Foundation (DFG) to which the ZMT is committed.

In the event of discrepancies, suspicious facts and disputes, the ombudsperson can be called upon as a neutral and qualified contact person. In practice, these include conflicts of authorship, suspicion of data manipulation or discrepancies in the supervision of young scientists. In such cases, the task of mediation predominates, but in agreement with the whistleblowers, supervisors could be informed or specific sanctions can be proposed.

Ombudsmen look at allegations of scientific misconduct on the basis of the above-mentioned regulations. If, in the course of such an accusation, a final clarification of the allegations is not possible at the member institution level, the decentralised ombudsman forwards the process to the central ombudspersons of the Leibniz Association.