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A1 certificate
The A1 certificate serves employees to prove that they have social security cover via their home country when travelling abroad on business in Europe. As a result, they do not have to pay double social security contributions.
Employees must always be able to present the A1 certificate while travelling.
Please fill in the questionnaire to apply for an A1 certificate.
Contact: Nele Witt
Vgl. A1-Bescheinigung
ABS - Access and Benefit Sharing
Absence note
If you are not available for some time, you can set up an automatic absence note (also only for internal use) in your e-mail account.
Zimbra → Preferences → Out of office → Don't forget to save!
Vgl. Abwesenheitsnotiz
Academic degrees, foreign
→ Recognition of foreign academic degrees
Vgl. Bildungsabschlüsse, ausländisch
Accessibility
Vgl. Barrierefreiheit
Accident at work
Vgl. Arbeitsunfall
Accident report
Contact: Nele Witt, Lena de Carné-Oehlmann (HR),
Bernd Görtler (Safety at work)
Vgl. Unfallanzeige
Accommodation
The IT unit provides IT equipment and access to ZMT's technical infrastructure on the basis of the account form. Normally, only the working group leaders have access to the account form.
→ Intranet - Service Point - Account Form
→ Network access / account form
Vgl. Accountformular
Allocation of duties plan
The allocation of duties plan serves to clearly identify and describe the work tasks, responsibilities and representation arrangements within ZMT. The plan reflects the positions that are permanently financed from the core budget. Temporary positions financed from the core budget or positions financed through third-party funding are not shown in the plan.
Contact person: Ulrike Schumann
Vgl. Geschäftsverteilungsplan
Allowances for travel abroad (per diems, lodging)
→ Travel Management
Alumni
ZMT has about 900 alumni from more than 60 countries (March 2022). The alumni network is coordinated by the ZMT Academy / Office for Alumni Relation. You can find the registration for the alumni network here.
Contact: Carolin Müller, Tim Dudeck
Analysis costs chemistry laboratory
Contact person: Donata Monien
Vgl. Analysekosten Chemielabor
Anti-discrimination
→ Right of appeal
Vgl. Antidiskriminierung
Appeal, right of
Applying for third-party funding
→Third-party funding
Vgl. Beantragung von Drittmittelprojekten
Bank details of ZMT
→Footer ZMT business paper
Vgl. Bankverbindung des ZMT
Batteries
Contact: Epiphane Yéyi
Vgl. Batterien
Biology laboratory
→ Laboratories
Contact: Silvia Hardenberg, Donata Monien
Vgl. Biologielabor
Borrowing literature at ZMT
→Library
Vgl. Ausleihen von Literatur am ZMT
Bremen Criteria
The principles of scientific ethics, which form the basis for any and all activities performed by ZMT, were defined quite early in the so-called Bremen Criteria and serve ZMT as a guideline for the cooperation with its partners in developing and emerging countries in coastal and marine research. The Bremen Criteria follow the sustainable development goals defined by the United Nations and include measures such as promotion of long-term projects, intensive involvement of scientists from host countries and unrestricted exchange of data and information. Thus, the Bremen Criteria contribute to achieving scientific and developmental goals in ZMT’s partner countries.
Vgl. Bremer Kriterien
Building services
The building services unit is responsible for the functionality of the buildings and technical facilities. Please contact the building services unit via ticket for building, electrical and repair issues.
→ Ticket system building services
Contact: Facility manager
Vgl. Gebäudetechnik
Business entertainment expenses
ZMT receives grants pursuant to §§ 23, 44 of the State Budget Code, which are financed from tax revenue. Thus, expenditures financed from these funds are viewed particularly critically by the public.
→Business entertainment expenses
Vgl. Bewirtungskosten
Business trip
A business trip is an activity outside the city of Bremen for professional reasons. The Travel Management is responsible for the settlement of travel expenses.
Contact for travel bookings: Timo Schumann
Contact for accounting: Mercè Sánchez
→ Information on business trips
→ Forms for business trips
Vgl. Dienstreise
Café International
The Café International takes place every Wednesday from 4:00 – 5:00 pm.
The event is organised by the Welcome Center of the U Bremen Research Alliance (UBRA). ZMT is a member of the UBRA.
→ Socializing at ZMT - Café International
Cafeterias of the University
→ Hungry ?
Canteens of the University
→ Hungry ?
Capacity Development
Capacity Development (CD) refers to the establishment and development of skills to support the educational system, politicians and the business community at local level - i.e. in tropical countries - to use, conserve and protect their coastal ecosystems in a sustainable manner.
→ Capacity Development Strategy 2025
Contact:
Carolin Müller, Tim Dudeck (academic Capacity Development) and
Rebecca Lahl (non-academic Capacity Development)
Vgl. Kapazitätsentwicklung
Capacity Development Strategy 2025 of ZMT
Capacity Development Strategy 2025
Catering
Please check section "Catering"
Career and family
→ Work and family
Contact: Donata Monien
Certificate of employment
With the employment certificate, the employer certifies an existing employment relationship.
Contact: Ulrike Schumann
Vgl. Beschäftigungsnachweis
Chemical register at ZMT
ZMT maintains a system with up-to-date information on chemicals and material data sheets: GoeChem.
Contact person: Donata Monien
Vgl. Chemikalienkataster am ZMT
Chemistry laboratory
→ Laboratories
Contact: Donata Monien
Vgl. Chemielabor
Childcare on business trips
Vgl. Kinderbetreuung auf Dienstreisen
Citizen Science
Citizen science involves citizens in the collection and evaluation of data. In this way, citizens are offered active participation in science. Both scientists and the interested public benefit from this mutual exchange of knowledge. For example, citizens can observe and report environmental pollution or the occurrence of certain animal and plant species, as in the "Seagrass Monitoring" project in Hainan, China.
Vgl. Bürgerwissenschaft
Cloud
You can share files with other users in the ZMT Cloud by generating a direct link. Users can also make the stored files available to external users.
Coffee round
Contact: Christina Staschok
Vgl. Kaffeerunde.
Company agreements
A company agreement is a contract between the employer ZMT and the employee representation, the works council. It contains rights, obligations and binding standards for all parties to the agreement and all ZMT employees.
Vgl. Betriebsvereinbarungen
The company doctor of ZMT is Christian Broek of Betriebsarztzentrum Bremen e.V.
Note: Guests and student assistants need a cost acceptance statement. No statement no treatment. Please contact the HR Management.
Preventive medical checkups: ZMT offers various preventive medical checkups. Appointments must be arranged independently six weeks in advance at Betriebsarztzentrum Bremen.
Contact for guests: Lena de Carné-Oehlmann, Wiebke Harms-Krusemeyer
Contact for student helpers: Wiebke Harms-Krusemeyer
Vgl. Betriebsärztin
Company number
ZMT’s company number is required, among other things, to apply for the A1 certificate when travelling abroad.
Company number: 20499436
Vgl. Betriebsnummer
Company social counselling
ZMT offers all its employees personal, professional support for (anonymous and confidential) company social counselling.
→ Safety
Contact person: Dr Bernd Görtler
Vgl. Betriebliche Sozialberatung
Conference fees
ZMT shall cover the fees for participation in conferences for ZMT members after prior agreement.
Please deposit the invoice or reimbursement of expenses with the approval and signature of the person responsible for the cost centre/cost unit or head of department in the "Accounting" mailbox in F6 or submit it by email to:
Vgl. Konferenzgebühren
Continuing education
→ Personal & career development
Contractual agreements
In various areas of knowledge and technology transfer, the conclusion of contractual agreements is necessary. First point of contact in these matters is the Office for Knowledge Exchange (OKE), which offers support in drafting contracts.
→ Alfresco Site Office for Knowledge Exchange.
Contact: Rebecca Lahl
Vgl. Vertragliche Vereinbarungen
Coronavirus (COVID-19)
→ Covid-Information (external)
→ Covid-Information (internal)
→ ZMT Strategy Paper on coping with the Covid-19 pandemic
Corporate Design
→ Styleguide, logos and templates
Contact: Andrea Daschner and Susanne Eickhoff
Customs
→ Customs
→ Information on customs (import and export at the airport
Contact: Andreas Petermann
Vgl. Zoll
Dangerous goods
Vgl. Gefahrgut
Day care centre for children
For its employees, ZMT can arrange a limited number of places at the Technologiepark e.V. daycare center for children.
Contact: Donata Monien
Vgl. Kindertagesstätte
De-inventory
→ Loss, theft, damage to ZMT property (de-inventorisation)
→ Damage or loss report
Vgl. De-Inventarisierung
Departments (see Programme Areas)
Vgl. Programmbereiche
Digital signature
The digital signature shall be used to sign various internal documents, e.g. business trip and holiday application forms. The digital signature is to be used for ZMT-internal purposes only. Please do not use the Adobe Sign Tool.
→ Instructions for creating a digital signature
Diving
Vgl. Forschungstauchzentrum
Doctoral Studies Circle
The Doctoral Studies Circle at ZMT is responsible for organising the doctoral programme. Representatives of all status groups include a department head, two working group heads, two postdoctoral students and two doctoral students. The Doctoral Studies Circle meets monthly.
Contact: Carolin Müller, Tim Dudeck
Doctoral Studies Regulations
ZMT has Doctoral Studies Regulations to provide guidance to doctoral students and supervisors.
Contact: Carolin Müller, Tim Dudeck
Doctoral candidates
Junior researchers working on a doctoral thesis. ZMT wants to offer doctoral candidates an academic AND social home.
→ Alfresco-Site of the ZMT Academy.
→ Doctoral Studies Regulations.
→ Representatives of the Doctoral Candidates
Contact: Carolin Müller, Tim Dudeck
Cf. Doktorand:innen
Door signs
Each office is equipped with a door sign.
Contact: Fabian Hüge
Vgl. Türschilder
Electronics workshop
The electronics workshop can check whether defective devices can be repaired. Irreparable devices shall be disposed of there.
Contact: Epiphane Yéyi
Vgl. Elektrowerkstatt
All ZMT staff have their own e-mail address, which is composed of
E-mails can be accessed and sent via a so-called e-mail client, e.g. Thunderbird, or via a web interface.
Vgl. E-Mail
Employment
→ Personnel Selection Procedure
Employment certificate
Employees need a certificate of employment to present to the Bundesagentur für Arbeit (Federal Employment Agency) in order to be able to apply for unemployment benefit there. It serves as the basis for calculating the amount of unemployment benefit.
Contact: Ulrike Schumann
Cf. Arbeitsbescheinigung
Environmental education
ZMT´s Office for Public Relations (PR) and the Office for Knowledge Exchange (OKE) cooperate in the development of materials and formats in environmental education. While the OKE focuses on improving the environmental education and capacity development of civil society actors in the tropics through appropriate formats, ZMT's public relations work addresses its activities mainly on the public and interest groups in Germany and its neighbouring countries.
Vgl. Umweltbildung
Equal Opportunity Officer
Contact: Annette Breckwoldt
E-mail:
Vgl. Gleichstellungsbeauftragte
Ethical Clearance
ZMT requires all its researchers to meet ethical standards, especially when working abroad. Before fieldwork, the ZMT Ethical Clearance Form must be filled in to address ethical considerations.
Vgl. Ethische Unbedenklichkeitsbescheinigung
EU applications
Application of third-party funded projects to the European Commission:
→ Process
Evaluation
Every 7 years, the Leibniz Association evaluates whether the institutes funded by the Association still meet the requirements for funding.
Independent experts also provide important information on strengths and weaknesses and any potential that still exists.
The next evaluation of ZMT will take place in 2027.
→ The Evaluation Procedure conducted by the Senate of the Leibniz Association
Contact: Agnes Richard
Vgl. Evaluierung
Events
→ Events / Veranstaltungen
Exemption from work
In specific cases (cf. Section 29 TV-L), employees may be exempted from work with continued payment of their wages.
Contact: Nele Witt
Vgl. Arbeitsbefreiung
External companies at ZMT
Contact: Bernd Görtler
Vgl. Fremdfirmen am ZMT
Family and Career
→ Work and family
Familiy doctor
Fire protection assistant training
ZMT offers training courses for fire protection assistants at regular intervals Participation in the training is open to all ZMT employees and does not require subsequent appointment as a fire protection assistant.
→Fire protection assistant training
Contact: Bernd Görtler
Vgl. Brandschutzhelferschulungen
Fire protection regulations
Contact: Bernd Görtler
Vgl. Brandschutzordnung
First aid
→ Regulations and information leaflets on first aid
Contact: Bernd Görtler
Vgl. Erst Hilfe
First aiders
ZMT offers regular first-aid training courses and training to become a first-aider.
Contact: Bernd Görtler
Vgl. Ersthelfer
Fixed assets
→ Registration of ZMT property
Foreign academic degrees
→ Recognition of foreign academic degrees
Vgl. Ausländische Bildungsabschlüsse
Forms
You can download all ZMT forms from the ZMT intranet Alfresco.
Vgl. Formulare
Further education
→ Personal & career development
General practitioner (Hausarzt)
A general practitioner is a doctor in private practice who provides basic and primary care to patients. For the patient, he or she is usually the first point of contact for medical problems. If necessary, the general practitioner can refer the patient to a specialist, to a special therapy or to hospital.
→List of general practitioners in Bremen
You cannot get an appointment with a GP?
Outside normal consultation hours, you can contact the medical on-call service.
You are not sure what to do?
Vgl. Hausarzt / Hausärztin
German language courses
ZMT offers (together with UBRA > U Bremen Research Alliance) German courses for beginners to advanced students. The courses take place weekly for 1.5 hours and run for one semester (approx. 12 weeks). Courses start in March and September. The German courses are open to all ZMT employees and guests who are at ZMT for the entire duration of the course.
Contact: Carolin Müller, Tim Dudeck
Vgl. Deutschkurse
Give-Aways
→Publicity material
Good scientific practice
All ZMT scientists have committed themselves to comply with the guidelines for ensuring good scientific practice at the Leibniz Center for Tropical Marine Research (ZMT) GmbH. Our guidelines follow the Leibniz Code of Good Scientific Practice as well as the German Research Foundation's Guidelines for Ensuring Good Scientific Practice. The guidelines for ensuring good scientific practice at ZMT are accessible to all ZMT members here:
Contact:
Prof. Marie Fujitani (Ombudsperson), e-mail:
Dr. Achim Meyer (Deputy Ompudsperson), e-mail:
Vgl. Gute wissenschaftliche Praxis
Guests
Guests and visitors of ZMT are cordially invited to exchange ideas with our scientists and to provide mutual support in their research interests, whereby they concentrate exclusively on their own projects and do not take on any tasks for ZMT.
At least 14 days before the guest's arrival, the host at ZMT will fill in the registration form and send it to
→ Rules for guests and visitors (Section 8)
→ Registration form for guests
Contact: Lena de Carné-Oehlmann, Wiebke Harms-Krusemeyer
Vgl. Gäste
Hazardous waste disposal
Vgl. Gefährliche Abfälle
Help
Hiring
→ Personnel Selection Procedure
Holidays
→ Holiday application form (only for educational leave and special leave)
To request for holidays please use the Bosch time and holiday recording system: https://time.leibniz-zmt.de/SES/html
Contact: Nele Witt
Vgl. Urlaub
Human resources management
Contact: Ulrike Schumann
Vgl. Personalmanagement
Hungry ?
→ Il Lago
→ Kubus
→ Le Café – Bäckerei & Konditorei Behrens-Meyer
→ Meierei
→ Pausenflitzer (ZMT 10:45 / MPI 11:00)
→ Tresor
→ Trattoria del Bosco (Hotel Munte am Stadtwald)
Vgl. Hungrig ?
Illness of children
Contact: Nele Witt
Vgl. Krankheit von Kindern
Impact Brochure
If we want to be sure that all aspects of our mission are fulfilled in a meaningful and successful way, it is important to trace and critically reflect on the societal impact of our activities: What difference does ZMT's work make in our partner countries? To what extent have joint efforts with our partners delivered sustainable solutions to real-world problems in the tropics? How do we want to shape our research and related activities to do better in the future?
Inability to work
In case of inability to work, the HR management (mail to:
→ Inability to work
→ Notification of inability to work
→ Obligation to give notice and to furnish evidence in case of illness
Contact: Nele Witt
Vgl. Arbeitsunfähigkeit
Inability to work during holiday
→ Incapacity for work during holiday
→Obligation to give notice and to furnish evidence in case of illness
Contact: Nele Witt
Vgl. Arbeitsunfähigkeit während des Urlaubs
In-house mail
Instructions to operate active panel in W7
→ Large screen W7 (Box)
Intercultural training
Every 6 months the ZMT Academy offers an intercultural training for all interested employees.
Contact: Carolin Müller, Tim Dudeck
Vgl. Interkulturelles Training
Internal Integration Management
ZMT wants all employees to be healthy and successful in their work. Therefore, a company agreement on Internal Integration Management (Betriebliches Eingliederungsmanagement, BEM) was concluded. All employees who have been unable to work for more than 6 weeks in a 12-month period, regardless of the calendar year are entitled to apply for BEM. The aim of BEM is to prevent and overcome incapacity to work, to ensure that sick and disabled employees have a safe workplace and to prevent accidents and chronic diseases.
→BEM
Contact: Carola Stefes, Lena de Carné-Oehlmann
Vgl. Betriebliches Eingliederungsmanagement
Internal Scientific Council
Vgl. Wissenschaftlicher Rat (WiR)
Internship
ZMT offers internships which are mandatory pursuant to provisions of school law, training regulations, or higher education law.
Furthermore, internships of up to three weeks can be carried out as orientation for vocational training or studies.
As a general rule, interns in the laboratories must be at least 18 years old.
Please send applications to:
Contact: Carina Seemann, Lena de Carné-Oehlmann
Vgl. Praktikum
Interview
→ Personnel Selection Procedure
Inventory
Contact person: Anke Würthele
Vgl. Inventarisierung
ISATEC
The international M.Sc. programme ISATEC comprises the joint training and specialisation of German and foreign students in research on tropical aquatic ecosystems. Further information on the programme and the application procedure can be found on the ISATEC website of the University of Bremen.
IT code of practice
see > IT tutorials
IT initial equipment
IT manuals
→ IT Tutorials
Vgl. IT Anleitungen
IT ticket system
IT-related issues, questions and problems are quickly assigned and resolved via the IT ticket system. A colleague from the IT support team will contact you shortly after you have generated a ticket.
Vgl. IT Ticket-System
IT tutorials
IT Tutorials offer guidance of all kinds in video format, e.g.:
1. Alfresco
2. Windows
3. Eduroam: IT-Ticketsystem → Knowledge Base → WLAN → Verbinden mit dem WLAN "Eduroam"
4. Add printer
5. Map a network drive
6. Safe your files
7. VPN certificate
8. Change Thunderbird signature
9. Edit your changeable data in the intranet
10. Bookmarks in Firefox
11. ZMT cloud
12. Web mail
IT ticket system
IT-related issues, questions and problems are quickly assigned and resolved via the IT ticket system. A colleague from the IT support team will contact you shortly after you have generated a ticket.
Vgl. IT Ticket-System
Job ticket
All employees with an employment contract of at least 12 months can obtain a so-called job ticket through the HR-department. Costs are deducted directly from your salary. The ticket must be issued for at least one year.
Contact: Carina Seemann, Ulrike Schumann
Junior research group
At ZMT there are various junior research groups (currently lead by
Contact: Carolin Müller, Tim Dudeck
Keys
If ZMT hires new employees, the working group leader must inform the administration what keys are needed. After the administration has been informed, keys can be collected on Tuesdays or Thursdays from 8:00 a.m. - 1:00 p.m. or upon prior arrangement.
Contact: Fabian Hüge
Vgl. Schlüssel
Knowledge transfer
Transfer of knowledge and technology describe processes to make research results available outside the institute. The term "technology transfer" refers to direct (economic) exploitation whereas "knowledge transfer" refers to non-commercial use of research results. Transfer services shall help to address social challenges, to take political decisions and thus to achieve sustainable development based on knowledge and research. Formats used for knowledge exchange include Citizen Science, capacity development, spin-offs and other activities. These activities do not only take place in one direction, but are regarded as transdisciplinary exchange with partners on an equal footing from which all participants can take advantage. In this context, the Office for Knowledge Exchange (OKE) is an important interface to non-scientific stakeholders.
→ ZMT homepage Office for Knowledge Exchange
→ Office for Knowledge Exchange on Alfresco
Contact: Rebecca Lahl
Vgl. Wissensaustausch
Laboratories
Information about the laboratories on the ZMT website:
→ MAREE
Information about the laboratories on Alfresco:
→ Lab work
→ Project application laboratories
→ MAREE
Vgl. Labore
Language Courses (German)
Large screen W7 (Box)
The large screen (ActivePanel) in the box (W7) can be used in meetings, workshops, etc.
Vgl. Bildschirm W7 (Box)
Letter of recommendation
Vgl. Empfehlungsschreiben
Library
The scientific library of ZMT MEDIA Unit provides specialised literature for all ZMT members. Furthermore, the library can also be used by ISATEC students for work and research. The library provides A6-size borrowing slips, which must be filled in completely on one's own.
Location: Second floor in the annex of Fahrenheitstraße 6, room 2209 (at the very back).
Contact: Clara Bruns
Vgl. Bibliothek
Licences
Technologies, inventions or other types of know-how developed in the course of our research may be of interest for commercial use. As licensor, ZMT may grant permission (licence) to a beneficiary (the licensee) to use an intellectual property right (e.g. a patent) under a license agreement.
→ Manual on inventions, patents and licences
Contact: Rebecca Lahl
Vgl. Lizenzen
Location plan
Vgl. Lageplan
There are letterboxes for all employees in the main building. In-house mail can be distributed via these boxes, incoming mail is placed in the letterboxes by the colleagues of the purchasing department. Outgoing mail must be put in suitable envelopes with the correct recipient's address in the box "Postausgang". The Purchasing Department then stamps and sends the letters.
Contact: Susanne Boin
Vgl. Post
Mailing lists
There are various e-mail lists at ZMT. In some lists, you are automatically a member, e.g. @zmtall. You can see which lists you are currently a member of in your webmail account (Zimbra) under Contacts > Distribution list. If you want to join a specific list to which you were not added automatically, please contact the responsible person. Doctoral candidates and postdocs should register for the respective mailing lists as well as for the science list.
Vgl. Mail-Listen
Mandatory courses
Courses which ZMT employees must attend are listed here:
Contact person: Bernd Görtler
Vgl. Pflichtkurse
Mandatory examinations
Examinations which ZMT employees must undergo are listed here:
Contact person: Bernd Görtler
Vgl. Pflichtuntersuchungen
Mandatory on the job training
Mandatory on the job training which ZMT employees must attend is listed here:
Contact person: Bernd Görtler
Vgl. Pflichtunterweisungen
Manual to operate ActivePanel
→ Large screen W7 (Box)
Medic
Medical Check-up
→ Preventive medical check-up
Medical emergency service
At night, on weekends and public holidays, you can call the medical emergency service for illnesses that do not pose a threat to life on 116 117 (nationwide, without area code, free of charge on landlines and mobile phones). The emergency ambulance for Bremen city center is located in the St. Joseph-Stift, entrance Notaufnahme (emergency room), Schubertstraße.
Vgl. Ärztlicher Notdienst
Mental health
Depression, lack of motivation and other mental health issues are a concern for young scientists and others. There is a lot of information on the Academy's Alfresco page for those affected or supervisors looking for support. General information on workplace health management can be found here.
Contact:
Vgl. Mentale Gesundheit
The Nagoya Protocol on Access and Benefit-Sharing (ABS) was adopted at the tenth Conference of the Parties to the UN Convention on Biological Diversity in 2010 and governs access to genetic resources and the fair and equitable sharing of the benefits arising out of their utilization.
Contact: Dr. Achim Meyer
Occupational health examination for employees travelling abroad
The German Ordinance on Preventive Occupational Health Care (Arbeitsmedizinische Vorsorgeverordnung, ArbMedVV) requires that preventive occupational health examinations be carried out when employees travel abroad for work, namely for countries in the tropics, subtropics and for other stays abroad with special climatic stresses and risks of infection.
Arrange an appointment with our company doctor in good time.
No health examination ->no travel to the tropics!
Vgl. Arbeitsmedizinische Vorsorgeuntersuchung bei Auslandsaufenthalten
Office workplaces
→ Correct use of office chairs
Vgl. Büroarbeitsplätze
Office for Knowledge Exchange
→ Office for Knowledge Exchange(external)
→ Office for Knowledge Exchange(internal)
Contact: Rebecca Lahl
Vgl. Büro für Wissensaustausch
Ombudsperson
The ombudsperson is a contact point for the implementation of good scientific practice.
Contact person: Prof. Dr. Marie Fujitani
Onboarding
For newcomers to the ZMT, information on many matters is available on the internal welcome page on Alfresco. Onboarding for doctoral candidates and postdocs is coordinated by the Academy, among others. Once a year, there is a ZMT Welcome week on the topic of "Marine Research in an Inter- and Transdisciplinary Environment". The Welcome Center of the UBRA offers a lot of information and assistance for newcomers (for example, accommodation, insurance, kindergarten registration, etc.).
Contact: Carolin Müller, Tim Dudeck
Orders
All orders must be processed via the purchasing department.
→ Orders
Contact: Susanne Boin, Andreas Petermann
Vgl. Bestellungen
Ordinance on Hazardous Substances
→ Ordinance on Hazardous Substances
Vgl. Gefahrstoffverordnung
Organisational chart
Vgl. Organigramm
Overheads
For detailed information on overheads and their allocation, please check our Alfresco site.
Palaver
Pandemic plan
In case of a pandemic, the ZMT-specific pandemic plan applies which can be accessed by all persons connected to ZMT via Alfresco's Corona Information site. This site also contains collected e-mails sent by the management on issues related to the covid pandemic.
Further information on preventive measures at ZMT in connection with the Covid pandemic is available on our homepage.
Vgl. Pandemieplan
Parental leave
After the birth of a child, both parents are entitled to parental leave. The ZMT HR Management answers questions and provides advice to find the best solution in each case. Please contact the HR Management at least 2 months before you plan to take parental leave.
Vgl. Elternzeit
Parent-child office
The parent-child office is located in the ZMT main building (Fahrenheitstraße 6) and is equipped with two workstations in the front area. One permanently installed computer can be used by all ZMT employees who have a ZMT account. A second desk can be used with mobile devices. The children's area is located in the back room. Here, drawing accessories, toys and a ball pool are available. There is also a nappy-changing and rest area.
Contact: Donata Monien
Vgl. Eltern-Kind-Büro
Patents / patenting
→ Licences
Kontakt: Rebecca Lahl
Vgl. Patente / Patentierung
Per diem and lodging allowances for stays abroad
→ Travelling
Vgl. Reisen
Personal & career development
The ZMT Academy advises on career issues within and outside of science. The ZMT Academy would like to support this with courses and consulting services. You can find a lot of information on the topic on the Alfresco page. For currently offered courses, klick ZMT Academy Courses.
Contact: Carolin Müller, Tim Dudeck
Vgl. Weiterbildung & Karriereberatung
The purpose of the personnel selection procedure is to find the most suitable person for a position in a structured and comprehensible way.
A detailed description of the process, a clear flow chart and the corresponding forms are available in Alfresco.
→ Personnel Selection Procedure
Contact: Ulrike Schumann
Vgl. Personalauswahlverfahren
PhD / PostDoc circle
PhD guidelines
→ Doctoral Studies Regulations
Physician
Policy Briefs
ZMT Policy Briefs serve as recommendations for political decision-makers in tropical countries. They belong to a series of short dossiers aiming to inform about research at ZMT and to formulate specific environmental recommendations based on current research results. Hence, Policy Briefs illustrate the high practical and political relevance of ZMT research for the management of tropical coastal areas. Every Policy Brief is published in English and in the language of the partner country, if appropriate. For detailed information, please visit ZMT Homepage – Policy Briefs.
Contact person: Rebecca Lahl
PostDoc / PhD circle
Postdocs
Postdoctoral researchers are referred to as postdocs. The ZMT Academy offers advice, courses and services for postdocs. The postdoc representatives contribute further ideas and concepts for support programs for postdocs. For more information on the topic, see the Alfresco page.
Contact: Carolin Müller, Tim Dudeck
Vgl. Postdoktoranden
Poster
ZMT does not have in house facilities to print posters. If required, ZMT members shall contact the purchasing unit.
How to order → Purchasing Guideline
Contact: Susanne Boin, Andreas Petermann
Poster templates
ZMT provides templates as a basis for designing posters.
Contact: Andrea Daschner
Preventive medical check-up
Be aware that appointments with the company doctor must be arranged 6 weeks in advance!
→ Fit for the tropics and fit for diving
Vgl. Vorsorgeuntersuchungen
Principles for good teamwork and leadership
ZMT pursues the mission of sustainably protecting and utilising tropical coastal ecosystems, for which interdisciplinary, international cooperation and a modern, agile working culture are key. Mutual respect, trust, diversity and openness to change form the basis of cooperation and leadership at ZMT. Management staff bear particular responsibility for transparent communication, fair allocation of tasks, employee participation and the promotion of personal responsibility and innovation. A healthy, non-discriminatory working environment, work-life balance and sustainable behaviour are core values of the ZMT culture. Numerous tools and support services, such as annual talks, further training, equality plans and conflict counselling, promote good cooperation, leadership and scientific practice.
→Principles for good teamwork and leadership
Cf. Grundsätze für gute Zusammenarbeit und Führung
Privacy Policy
→ Data protection declaration/data protection officer
Vgl. Datenschutz
Problems
Process manual
The process manual is a systematic documentation of tasks and processes.
Contact: Elke Kasper
Vgl. Prozesshandbuch
Procurement guideline
→ cf. Purchasing guideline
Project Proposal
Anyone who wants to submit a project proposal to a funding body must go through a standardised, digital procedure EARLY. However, communication within the working group and department is the first step; the requirements of the funding body must be clarified in a second step. The indicative, final budget is to be agreed with the Head of Accounting. The Scientific Director makes the final decision on the submission.
→ ZMT process for the approval of third-party funding proposals
Kontaktperson: Agnes Richard
Promotional material
Advertising material, such as flyers and brochures, can be distributed to project partners or displayed at events. Small give-aways with ZMT logo can also be used. The materials currently available can be obtained from the PR department.
Contact: Andrea Daschner
Vgl. Werbematerial
Proposal
Anyone who wants to submit a proposal to a funding body must go through a standardised, digital procedure EARLY. However, communication within the working group and department is the first step; the requirements of the funding body must be clarified in a second step. The indicative, final budget is to be agreed with the Head of Accounting. The Scientific Director makes the final decision on the submission.
→ ZMT process for the approval of third-party funding proposals
Kontaktperson: Agnes Richard
→ Purchasing Guideline on Alfresco
Contact: Susanne Boin, Andreas Petermann
Qualitrain
ZMT offers its employees the opportunity to register with Qualitrain at favourable conditions.
For more information, visit Health Management on Alfresco.
Recognition of foreign academic degrees for doctroral studies
ZMT budget funds cannot be used to pay for the recognition of foreign academic degrees. In exceptional cases, payment from project funds may be possible.
→ University Bremen, International Office
Vgl. Anerkennung ausländischer Bildungsabschlüsse für die Promotion
Recording of working hours
Please use the Bosch working time and holiday recording system to record your working hours: https://time.leibniz-zmt.de/SES/html
Contact: Nele Witt
→ Form for recording working hours for student assistants
Contact: Wiebke Harms-Krusemeyer
Vgl. Arbeitszeiterfassung
Reycling
ZMT pays great attention to recycling. The waste separation system at ZMT works as follows:
- There are bins for residual waste and paper in the office.
- Each building has a yellow bin for packaging made of plastic, metal or composite materials.
- At the car park of F6 there are bins for paper and residual waste.
- Waste glass: is emptied and disposed of in the waste glass container. Glass containers are located on Parkallee in the direction of Finnbahn Bürgerpark and on the corner of James-Watt and Loebener Straße
Reimbursement of expenses
→ Form for reimbursement of expenses
Contac: Svenja Ehlers, Anke Würthele
Vgl. Auslagenerstattung
Reporting Channel (Whistleblower Protection Act)
The Whistleblower Protection Act, which implements the European Union's Whistleblower Directive at national level in Germany, has been in force in Germany since 2 June 2023. Individuals who report information about misconduct that they have received in a work context within the organisation concerned or an external authority, or who disclose it to the public, are protected by this law.
→ Reporting Channel (Whistleblower Protection Act)
Research Infrastructure
Research Integrity
Research conducted with integrity allows others to have trust and confidence in the methods used and in the resulting findings. Good research practices at the ZMT are based on fundamental principles of research integrity. These principles are as defined by the European code of conduct (Allea, page 4).
see https://www.leibniz-zmt.de/en/research/research-integrity.html
→ Good scientific practice and ombudsservices at ZMT
Right of appeal
General Act on Equal Treatment
§ 13 Right of Appeal
(1) Employees shall have the right to lodge a complaint with the competent department in the firm, company or authority when they feel discriminated against in connection with their employment relationship by their employer, superior, another employee or third party on any of the grounds referred to under Section 1. The complaint shall be examined and the complainant informed of the result of the examination.
(2) The rights of worker representatives shall remain unaffected.
Competent office for ZMT employees:
→Verein zur Förderung der wissenschaftlichen Forschung in der Freien Hansestadt Bremen (VFwF e.V.)
Contact: Claudia Prang
Vgl. Beschwerderecht
Risk assessment
Contact person: Bernd Görtler
Vgl. Gefährdungsbeurteilung
Room reservations
Vgl. Raumreservierungen
Safety at work
The aim of work safety is to support the ZMT in preventing accidents, work-related illnesses and work-related health hazards.
Contact: : Bernd Görtler
Vgl. Arbeitssicherheit
Safety representatives
Safety officers are persons appointed in writing to assist ZMT, managers, occupational safety officers, company doctors and colleagues in preventing accidents, work-related illnesses and work-related health hazards.
Vgl. Sicherheitsbeauftragte
Salary projection
Salary projections can be requested from the financial accounting unit if required (e.g. in the case of third-party funding applications). The information required is salary group, salary group level and project duration or calculation period.
Contact person: Eva Räthe
Vgl. Gehaltshochrechnung
Schedule an event
→ DFN Terminplaner: Datenschutzkonforme Doodle Alternative.
Vgl. Terminumfrage
Scientific Diving Centre
Contact: Michael Schmid
Vgl. Forschungstauchzentrum
Scientific Programme Areas
Vgl. Wissenschaftliche Programmbereiche
Secondary employment
Any paid or unpaid activity performed outside the main occupation must be reported to ZMT (§ 40 No. 2 Para. 2 TV-L) and is subject to approval.
ZMT's personnel management must be informed in writing in due time prior to taking up any secondary employment.
Contact: Ulrike Schumann
Short business trip
Is a “business trip” within the city of Bremen. A short business trip shall be considered as having been sufficiently ordered or approved if an informal e-mail sent to the working group leader is confirmed in writing.
Vgl. Dienstgang
Sick note
→Unable to work
Vgl. Krankmeldung
Skin protection
Vgl. Hautschutz
Special leave
→ Exemption form work
Vgl. Sonderurlaub
Spin-offs
Spin-offs represent a good opportunity for ZMT to establish targets in society as regards sustainability and protection of tropical coastal ecosystems.
By founding own companies, scientists can use their research to develop marketable products and services. The Office for Knowledge Exchange (OKE) explicitly supports scientists in potential spin-offs.
→Office for Knowledge Exchange
Contact: Rebecca Lahl
Vgl. Ausgründung
Sponsoring
External companies and other interested parties can support ZMT with contributions either in kind or services by concluding sponsoring agreements. As consideration, ZMT can offer to arrange a presentation of the sponsor's company at a conference or to place the sponsor's logo or otherwise. For detailed information, please visit the Alfresco Site Office for Knowledge Exchange.
Contact person: Rebecca Lahl
Vgl. Sponsoring
Sports offer
ZMT offers its employees various sports activities. Registration with Qualitrain at favourable conditions is also possible.
Contact: Nele Witt, Lena de Carné-Oehlmann
Vgl. Sportangebot
Stakeholder Engagement
Stakeholder engagement describes the process in which an organisation involves all persons and groups (concerned) in a solution or decision making process or in the implementation of research results.
→ Stakeholder Engagement Guide.
Contact: Rebecca Lahl
Vgl. Stakeholder Engagement
Student assistants
Contact: Wiebke Harms-Krusemeyer
Vgl. Studentische Hilfskräfte
Styleguide
A consistent appearance in all media is of great importance in order to be perceived as a homogenous and recognisable brand in the conscience of both the public and the decision-makers that are important to us.
Contact: Andrea Daschner
Vgl. Styleguide
Support
Sustainability @ Leibniz
Sustainability is an important guiding factor for the Leibniz Association and its member institutions. As a research organisation, the Leibniz Association contributes to sustainable development in the fields of research and knowledge transfer, as well as through its management and operations. The political frame of reference is provided by the 17 UN Sustainable Development Goals (SDGs), which guide the Leibniz Association’s actions – through sustainability research and through sustainable research processes and operations.
=> Sustainability Mission Statement: The Sustainability Mission Statement provides a framework for a ‘culture of sustainability’ in the Leibniz Association and its member institutions – a culture that must be established and continuously built on within the various spheres of activity. The mission statement is also intended to encourage the employees of the Leibniz institutions to reflect on their actions and to contribute to the sustainable development of the association.
Tax number
The Value Added Tax Identification Number (abbreviated: USt-IdNr., VAT-ID) is a unique identification code of a company within the European Union for VAT purposes.
VAT ID No. of ZMT: DE 266278207
Vgl. Steuernummer
Telephone
Basically, all ZMT offices are equipped with telephones. If employees move to another office and want to keep their phone number, they have to write a ticket to IT. The IT support team will contact you.
Vgl. Telefon
Testimonial
Contact: Wiebke Harms-Krusemeyer
Vgl. Arbeitszeugnis
Theft
→ Loss, theft, damage to ZMT property (de-inventorisation)
Vgl. Diebstahl
Third-party funding
→ International and national funding opportunities
Contact: Agnes Richard, Fabio Nicoletti
Vgl. Drittmittel
Tickets
→ Datalab
→ Building services
→ IT-Support
→ Mechanics workshop
All services accessible via ZMT-Ticketsystem
- Job-Ticket for Bremen, Lower Saxony
Vgl. Tickets
Time sheet
Vgl. Stundenzettel
Travelling
Contact: (Sarah Becker), Mercè Sánchez, Timo Schumann
Vgl. Reisen
Travel allowances
→ Travelling
Vgl. Reisen
University restaurant(s)
→ Hungry ?
Vgl. Hungrig ?
Visa
You can find information on how to apply for a visa on the official websites of the respective country representation. For Germany, this is the Federal Foreign Office. Travellers must apply for the correct visa themselves. Travel Management can assist in case of questions; the Directorate issues any necessary official letters of invitation after consultation with the department head or supervisor.
→ Visa affairs
Cf. vVsa
Waste
Hazardous waste (special waste) is dangerous to the environment and/or health. They must be disposed of professionally.
Contact: Christina Staschok
Vgl. Abfälle
Webmail account information
For business trips and other types of mobile work you can use a web-mail account.
Vgl. Webmail-Kontoinformationen
Welcome to ZMT
We warmly invite new colleagues and guests to visit our Welcome Site on the intranet. You will receive your login and password for the Welcome Site with your first e-mail from our human resources management. On the Welcome Site you will find important information related to your work at ZMT in Bremen. We will be happy to answer any further questions you may have. Please feel free to contact us.
Contact:
Vgl. Willkommen am ZMT
Welcome week
Each year, ZMT Academy offers a Welcome week for new researchers. The course introduces to “Marine and Coastal in an Inter- and Transdisciplinary Environment”.
Contact: Carolin Müller, Tim Dudeck
Whistleblower Proetcion Act
→ Reporting Channel (Whistleblower Protection Act)
Women's representative
→ Equal Opportunity Officer
Vgl. Frauenbeauftragte
Working abroad
→Work safety when travelling abroad
Vgl. Auslandsaufenthalte
Work and family
→Work-life balance (Homepage)
→Work and family (Alfresco)
Contact: Donata Monien
Vgl. Beruf und Familie
Working time
Employees working at ZMT are subject to the collective agreement of the State of Bremen. The weekly working hours for full-time staff amounts to 39.2 hours/week.
Vgl. Arbeitszeit
Recording of working hours
→ Form for recording working hours
→ Form for recording working hours for student assistants
Contact: Nele Witt
Vgl. Arbeitszeiterfassung
Works Council
The works council represents the ZMT's employees on an institutionalised basis. The Works Constitution Act (Betriebsverfassungsgesetz) provides the legal basis for the works council in Germany.→Works council
Vgl. Betriebsrat
ZMT Academy
Vgl. ZMT Akademie
ZMT Capacity Development Strategy
→ Capacity Development Strategy 2025 des ZMT
ZMT-Cloud
→ Cloud
ZMT PUB
ZMT PUB is a platform for publications by ZMT affiliated authors or editors, as well as a repository for scientific publications, and enables the institute to meet its reporting obligations with respect to its supervisory bodies.
Contact:
Vgl. ZMT PUB