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A1 certificate
Since 2010, employees need an A1 certificate for every trip abroad within the EU - but only recently has control been introduced. If you don't have an A1 certificate printed out with you, you run the risk of being refused entry to the country, admission to hotels, science fairs, conferences, etc. In the worst case, a cash fine is due immediately, the ZMT must pay a fine, and/or the social security contribution must be paid again/double.
This EU Regulation (EC) Nr. 883/2004 on social security has been in force since 1 May 2010 and coordinates the social security systems of the member states of the European Union. It applies to all EU countries as well as Iceland, Liechtenstein, Norway and Switzerland. Since this regulation came into force, anyone temporarily employed in an EU member state must carry an A1 certificate - regardless of how long they have been working there.
How to proceed (please, two weeks in advance):
- Filling out the business trip application form
- Fill out the the questionnaire for the application for A1 certificate (download here)
- Submitting documents to the Travel Management
- Final clarification and submission of the application by Nele Witt
- Notification of A1 certificate issued by Mrs Witt to the traveller
Contact person: Nele Witt
Allowances for travel abroad (per diems, lodging)
Appeal, right of
Bank details of the ZMT
Bank name: Sparkasse Bremen
IBAN: EN24290501010001047109
BIC: SBREDE22XXX
This information may only be used in consultation with the administration.
Contact person: Nicolas Dittert
Bremen Criteria
The principles of scientific ethics, which form the basis for any and all activities performed by ZMT, were defined quite early in the so-called Bremen Criteria and serve ZMT as a guideline for the cooperation with its partners in developing and emerging countries in coastal and marine research. The Bremen Criteria follow the sustainable development goals defined by the United Nations and include measures such as promotion of long-term projects, intensive involvement of scientists from host countries and unrestricted exchange of data and information. Thus, the Bremen Criteria contribute to achieving scientific and developmental goals in ZMT’s partner countries.
Business trip / Travel
Travel Management in the administration takes care of booking business trips for ZMT employees and is responsible for accounting travel expenses. The necessary forms can be found in the Intranet under Service Point > Printable Forms > Business Trips.
Contact for travel booking: Sarah Becker
Contact for reimbursement: Mercè Sánchez
Cafeterias of the University
see > Mensa
Canteens of the University
see > Mensa
Capacity Development
Capacity Development (CD) refers to the establishment and development of skills which enable the infrastructure and personal enhancement of a community. An integral element of the ZMT mission therefore involves enabling the community, the educational system, politicians and business community at local level – i.e. in the tropical countries – to practise the sustainable use, conservation and protection of their marine coastal ecosystems. ZMT contributes to CD by strengthening individual, organisational and societal capacities in tropical (mostly) developing countries. With its Capacity Development Strategy 2025 ZMT provides detailed information.
Contact persons: Janine Reinhard (academic Capacity Development) and
Rebecca Lahl (non-academic Capacity Development)
Capacity Development Strategy 2025 of ZMT
In accordance with its mandate, ZMT creates the scientific basis for the sustainable management of tropical coastal ecosystems. The internalisation and implementation of sustainability principles in management are closely interlinked with comprehensive and holistic capacity development at all levels of society. The ZMT contributes to capacity development by promoting academia in tropical (mostly) developing countries and also focusing on the empowerment of women.
More information: Capacity Development Strategy 2025
Career and family
The Leibniz Centre for Tropical Marine Research (ZMT) promotes the compatibility of career and family with various measures. In 2018, the institute was awarded the berufundfamilie audit certificate for its family-friendly personnel policy.
Contact: Donata Monien
Certificate of employment
Employees need the certificate of employment to submit it to the Federal Employment Agency in order to apply for unemployment benefit. It serves as the basis for calculating the amount of unemployment benefit. Further information can be obtained from HR Management.
Citizen Science
Citizen Science is used to involve non-experts in the process of data collection and analysis. As a result, citizens can actively participate in scientific research activities. This mutual exchange of knowledge benefits both scientists and the interested public alike. As an example, citizens can observe and report environmental pollution or the existence of certain animal or plant species, as in the “Seagrass-Monitoring” project in Hainan, China.
Company agreements
A company agreement is a contract between the employer and the works council, which not only establishes the rights and obligations of these parties, but also (like a law or a collective agreement) formulates binding standards for all employees of a company. According to § 77, Subsection 2, Sentence 3, BetrVG the employer must interpret the works agreement at a suitable place in the enterprise. At the ZMT all works agreements are available here.
Company medical officer
The company doctor of ZMT is Mr. Broek of Betriebsarztzentrum Bremen e.V, Schillerstr. 10, 28195 Bremen (Tel. +49 421 322770). The opening hours are from Monday to Friday from 8 a.m. to 4 p.m. Attention: Guests and student assistants need a cost acceptance declaration. No declaration no treatment. Please contact the HR Management.
Preventive medical checkups: The ZMT offers various preventive medical checkups. Appointments must be arranged independently.
Contact for guests: Lena Oehlmann
Contact for student helpers: Ulrike Schumann
Contractual Agreements
In various areas of knowledge and technology transfer, the conclusion of contractual agreements is necessary. In the case of cooperations, for example, which provide an important basis for the development of new technologies or joint projects, general organisational provisions, but also contractual agreements on fair competition and publication of results must be made. The same applies to agreements on consulting, confidentiality and material exchange. First point of contact in these matters is the Office for Knowledge Exchange (OKE), which offers support in drafting contracts. For detailed information, please visit the Alfresco Site Office for Knowledge Exchange.
Contact person: Rebecca Lahl
Corona Strategy
Cf. Alfresco Site ZMT's Corona Strategy.
Corona Virus (COVID 19)
ZMT has set up a page with relevant information on the Corona virus.
Please see: Preventive measures taken by ZMT in response to the coronavirus
Daycare Centre
The ZMT currently has 4 places reserved at the Technologiepark e.V. day-care centre for children and thus has the opportunity to provide employees with a company place. If there is a need to receive a place in a child care centre or day care centre, employees can register this with the administration, including naming the start of the period.The administration then checks the availability of free places and informs the employees accordingly about the further procedure.
Contact: Donata Monien
Departments
Information on the four scientific departments can be found here.
Information on the research infrastructure can be found here.
Doctoral Studies Circle
At ZMT there is a Doctoral Studies Circle that organizes the doctoral program. As representatives of all status groups, it consists of a head of department, two heads of working groups, two postdoctoral students and two doctoral students. The Doctoral Studies Circle meets monthly.
Doctoral Study Regulations
Door Sign
Each office is equipped with a door sign.
Contact for changes, relocations or errors: Nele Witt
Environmental Education
In order to raise society's awareness of sustainability issues and involving society in its research, ZMT uses a wide variety of formats and events in the field of environmental education. ZMT´s Office for Public Relations (PR) and the Office for Knowledge Exchange (OKE) cooperate in the development of materials and formats and have already carried out various projects. While the OKE focuses on improving the environmental education and capacity development of civil society actors in the tropics through appropriate formats, ZMT's public relations work addresses its activities mainly on the public and interest groups in Germany and its neighbouring countries.
More information about environmental education...
Equal Opportunities
In the Federal Republic of Germany, the Equal Opportunities Officer (at the ZMT: Women's Representative) is a person or a position within a company who deals with the promotion and implementation of equal rights and equal opportunities for women and men and who performs internal tasks for the respective institution or company. A page with information about the Women's Representative can also be found on the intranet under "Women's Representative".
Contact person: Annette Breckwoldt
Email: This email address is being protected from spambots. You need JavaScript enabled to view it.
see also > Women's Representative
Family and Career
see > Career and family
Foreign countries‘ educational qualifications
The recognition of foreign qualifications cannot in principle be paid from ZMT budget funds. Payment from third-party funded projects can be reviewed on a case-by-case basis.
German Language Courses
ZMT offers (together with UBRA > U Bremen Research Alliance) German languange courses from beginner's to advanced level. The courses are offered once a week for 1.5 hours per semester (approx. 12 weeks) and start in March and September. The German courses are open to all ZMT employees and guests who are at ZMT for the entire duration of the course.
Contact: Janine Reinhard
Guests
We want to ensure that our guests receive the necessary equipment upon arrival. Therefore, all guests staying longer than one day at ZMT must be registered. The registration form must be sent to This email address is being protected from spambots. You need JavaScript enabled to view it. as soon as possible, but no later than 14 days before the guest's arrival. In order for our guests to be insured, it is important that they sign the guest's registration form in the HR Management at the latest on the first day of their stay.
Contact Lena Oehlmann, Elke Kasper
Holidays
According to the collective agreement (TV-L Bremen), the holiday entitlement is currently 30 days for full-time occupation. If part-time is distributed over fewer than 5 working days, the leave entitlement is calculated accordingly. The annual leave should be taken in the current calendar year. Holidays carried over into the next year can be taken until September 30, after which they eventually expire.
Contact: Nele Witt
Holiday Application
The application for leave can be found here.
HR Management
Contact for personnel management guests, coordination of Operational Integration Management (BEM), coordination of health management, applicant management, external personnel statistics: Lena Oehlmann
Contact for personnel management (employees), internal personnel cost projections: Isabel Sanz Jannke, Ulrike Schumann
Contact for personnel management student helpers, basic data check wage/salary, personnel cost projections for project proposals: Ulrike Schumann
Contact for personnel management absences (holidays, sick leave, etc.), secondments (see also A1 certificate): Nele Witt
Impact Brochure
To be sure of fulfilling all aspects of our mission meaningfully and successfully, it is important to trace and critically reflect upon the societal impact of our activities: What difference does ZMT's work make in our partner countries? To what extent have joint efforts with our partners delivered sustainable solutions to real-world problems in the tropics? How do we want to shape our research and related activities to do better in the future?
The Impact Brochure "Concepts - Collaborations - Common Grounds: The impact of our work beyond research and academia" is available > here
Instructions to Operate ActivePanel
In TheBox there is a large screen "ActivePanel". You can find the instructions > here.
Internship
Contact: Lena Oehlmann
IT Code of Practice
see > IT tutorials
IT Ticket System
The IT ticket system allows IT-related topics, questions and problems to be quickly assigned and resolved. Here you can find the ticket system. IT Support will contact you shortly thereafter.
IT Tutorials
All kinds of help in video format can be found in the IT tutorials. Topics are e.g.
- Alfresco
- Windows
- eduroam
- add printer
- map a network drive
- safe your files
- VPN certificate
- change Thunderbird signature
- edit your changeable data in the Intranet
- bookmarks in Firefox
- ZMT cloud
- web mail
IT code of practice/tutorials you can find here.
IT Issues
The IT ticket system allows IT related topics, questions and problems to be quickly assigned and resolved. Select an appropriate category, describe your request and click again. IT Support will contact you shortly afterwards.
IT Helpdesk: Ticket system
Job Ticket
All employees with an employment contract of at least 12 months can obtain a so-called job ticket through the personnel department. Costs are deducted directly from your salary. The ticket must be issued for at least one year.
Contact: Isabel Sanz Jannke, Ulrike Schumann
Further info (in German language only): Job ticket @Performa Nord
Knowledge Transfer / Exchange
Transfer of knowledge and technology describes the process of providing research results to external parties outside the own institute. The term "technology transfer" refers to direct (economic) exploitation whereas "knowledge transfer" refers to non-commercial use of research results. Transfer services shall help to address social challenges, to take political decisions and thus to achieve sustainable development based on knowledge and research. Formats used for knowledge exchange include Citizen Science, capacity development, spin-offs and other activities. These activities do not only take place in one direction, but are regarded as transdisciplinary exchange with partners on an equal footing from which all participants can take advantage. In this context, the Office for Knowledge Exchange (OKE) is an important interface to non-scientific stakeholders. For detailed information, please visit ZMT Homepage Office for Knowledge Exchange and/or the Alfresco site Office for Knowledge Exchange
Contact person: Rebecca Lahl
Language Courses (German)
see > German language courses
Letter of Recommendation
Letters of recommendation are available for various occasions. For example, you can include them as a reference in your own application. Students who want to enrol for a Master's after their Bachelor's degree are also asked by the university to submit a letter of recommendation from a former lecturer or professor. A letter of recommendation is written in the first person form. This is why letters of recommendation are much more personal than a testimonial. In terms of content, it is mainly about the skills and expertise of the person described - and about their personality. A letter of recommendation contains among other things Name and address of the addressee (not that of the applicant), subject ("Letter of recommendation for Max Mustermann"), self introduction (short), reason for the exhibition (e.g. end of internship), objective recommendation, qualifications achieved (e.g. degree), successes, subjective recommendation (soft skills, character). The letter of recommendation can be prepared by the supervisors.
Licenses
Technologies, inventions or other types of know-how developed in the course of our research may be of interest for commercial exploitation. As a licensor, ZMT may grant a permission (a license) to a beneficiary (the licensee) to use an intellectual property right, (e.g. a patent), under a license agreement. For more detailed information, please refer to the Manual on Inventions, Patents and Licenses on the OKE Alfresco site. For detailed information, please visit the Alfresco Site Office for Knowledge Exchange.
Contact person: Rebecca Lahl
Loan of Literature at ZMT
The scientific library of ZMT MEDIA Unit provides ZMT staff with specialist literature. The library is also available to ISATEC students for work and research. In the library you can find A6-size loan slips, which have to be filled in completely by yourself; see > loan
Location: Second floor in the extension of Fahrenheitstraße 6, room 2209 (far back).
Contact: Clara Bruns
Manual to Operate ActivePanel
In TheBox there is a large screen "ActivePanel". You can find the manual here.
Medical Check-up
Mensa
All ZMT employees can obtain a Mensa Card in order to be able to pay quickly and cashlessly in the University's canteens and cafeterias. The Mensa Card is available at lunchtime (11.30 - 14.00) at the Service Point of the main cafeteria on the University Boulevard. Doctoral students must present their immatriculation certificate and an identity card. All other employees need their employment card. A deposit of 5 Euro at Mensa is also required.
Further info: Mensa, canteens and cafeterias
Menu (in German language only)
Mensa APP: Download web site
Minimum Wage
The new statutory minimum wage has been 11.13 €/hour gross since 01.07.2019. For 450-euro employees (e.g. student assistants), the working hours will therefore be reduced. Legislative initiatives to let the 450-euro limit grow with the minimum wage have not been successful.
OKE
The Office for Knowledge Exchange
For detailed information, please visit ZMT Homepage Office for Knowledge Exchange and/or the Alfresco site Office for Knowledgege Exchange
Contact person: Rebecca Lahl
Ombudsperson
The ombudsperson is a contact point for the implementation of good scientific practice. Further information can be found here.
Contact: Achim Meyer
Deputy: Tim Jennerjahn
Further info: Ombudsman
Ophthalmologic Preventive Medical checkup
The ZMT offers preventive examinations to ensure the best possible vision. Shortly before the winter holidays, the need is assessed.
Orders
All orders have to be processed via the purchasing department. All ZMT employees can place orders through This email address is being protected from spambots. You need JavaScript enabled to view it.via e-mail. With the order, the cost unit and the required description (quantity, size, serial number if applicable, special properties, supplier if applicable and delivery date if applicable, etc.) must be provided. Please, note that for orders over 500 € the person responsible for the cost unit must explicitly agree and three offers of compromise must be provided.
Palaver
Every Tuesday at 10.00 a.m. all colleagues and guests come together in the entrance hall of the main building for the "Palaver". For more detailed information, please check ZMT Welcome Site "Palaver" on Alfresco.
Parental Leave
After the birth of a child, both parents are entitled to a three-year leave from work, the parental leave. As there are many possibilities for parental leave and some questions will arise, HR Management should be contacted in good time (at least 2 months before the start, better earlier) to find the best solution.
Contact: Isabel Sanz Jannke, Ulrike Schumann
Parent-Child Office
The parent-child office is located in the main building of the ZMT (Fahrenheitstraße 6) and is equipped with two workstations in the front area. A permanently installed computer can be used with a ZMT account by all ZMT employees. A second desk can be used with mobile devices. The rear room houses the children's area. Painting and toys are available here. There is also a nappy-changing facility and a rest area.
Contact person: Donata Monien
Patent / Patenting
Scientists can establish new companies (spin-offs) to develop new technologies and products on the basis of their research. The Office for Knowledge Exchange (OKE) provides assistance in patenting new products and services to ensure that they can be used commercially and are protected against infringement. For detailed information, please visit the Alfresco Site Office for Knowledge Exchange.
Contact person: Rebecca Lahl
PhD / PostDoc circle
see > Doctoral Studies Circle
PhD guidelines
The aim of these guidelines is to provide students and supervisors with the necessary information to ensure best practices in dealing with the doctoral research process at ZMT.
More information: PhD guidelines
Contact: Janine Reinhard
Policy Briefs
ZMT Policy Briefs serve as recommendations for political decision-makers in tropical countries. They belong to a series of short dossiers aiming to inform about research at ZMT and to formulate specific environmental recommendations based on current research results. Hence, Policy Briefs illustrate the high practical and political relevance of ZMT research for the management of tropical coastal areas. Every Policy Brief is published in English and in the language of the partner country, if appropriate. For detailed information, please visit ZMT Homepage – Policy Briefs.
Contact person: Rebecca Lahl
PostDoc / PhD circle
see > Doctoral Studies Circle
Preventive Medical Check-up
Everyone who works at ZMT and travels for ZMT has the obligation to undertake medical precautions for this. Each traveler is responsible for registering for the screening himself/herself. Registrations go to the company doctor (see Company medical officer). A preliminary appointment of at least 4 weeks before travel starts is appropriate. ZMT covers the costs for a preventive medical check-up. A cost assumption declaration can be obtained from the HR Management.
Promotional Material
Advertising material, such as flyers and brochures, can be distributed to project partners or displayed at events. Small give-aways with ZMT logo can also be used. The materials currently available can be obtained from the PR department.
Contact: Andrea Daschner
Proof of Employment
With the proof of employment, the employer certifies an existing employment with the employee. It serves as proof that the employee is currently employed by the employer. It contains, for example, information on the type of work, contract duration, salary and working hours. Further information can be obtained from HR Management.
Reimbursement of Expenses
Expenses are an exception! Each procurement has to take place according to the procurement guidelines given by the country of the central purchase! If, as an exception, a procurement cannot be carried out by the purchasing department, the expenses can be reimbursed. The appropriate reimbursement form is in the Intranet Service Point > Printable Forms > Business trips
Right of Appeal
According to §13 AGG (Chapter 3 / Section 13 General Anti-Discrimination Act) every employee shall have the right to lodge a complaint with the competent department in the firm, company or authority when they feel discriminated against in connection with their employment relationship by their employer, superior, another employee or third party on any of the grounds of race or ethnic origin, gender, religion or belief, disability, age or sexual orientation. The complaint shall be examined and the complainant informed of the result of the examination.
In practice, there is a risk of conflicts of interest due to the dual mandate of the women's and the severely disabled representatives. At the same time, the works council cannot perform employer functions and is not obliged to forward the complaint. Therefore, the ZMT of the Bremer VFwF e.V. assumes the role of a complaints office.
Contact: Claudia Prang
Room Reservation
Several meeting rooms of almost any kind and size are available at ZMT, which can be reserved. The easiest way is to reserve a room on the Intranet:
see > room reservation
Sabbatical
The sabbatical (or sabbatical year) is a working time model for longer special leave. In any case, a discussion should be held in advance with the head of the working group and the HR Management. There are many different possibilities to find the best solution for each individual. In addition, the social security institutions (health insurance, pension insurance, etc) should be consulted in advance.
Salary Projection
If salary projections are required, for example, for third-party funding applications, contact HR Management. The information required is the salary group, the level of the salary group and the project duration or calculation period.
Contact person: Ulrike Schumann
Scientific Council
ZMT's internal Scientific Council (WiR) advises the management of the ZMT on important research-relevant topics.
Contact: Tim Jennerjahn
Secondary Employment
Secondary employment must be notified and approved. The form is available from HR Management.
Contact: Isabel Sanz Jannke, Ulrike Schumann
Sick Leave
In the event of incapacity to work (sick leave, etc.), the HR Management and the working group management must be informed immediately by e-mail (This email address is being protected from spambots. You need JavaScript enabled to view it.). If the incapacity for work lasts longer than three days, a medical certificate stating the existence of the incapacity for work and the expected duration must be submitted no later than the fourth day of sickness. Initially, it is sufficient to submit a scan/photo via e-mail. The original must be submitted at the latest when you are back at work. Attention: The calendar days count, i.e., if Friday is the first day of sick leave, the certificate must be submitted on Monday.
Contact: Nele Witt
Sick Leave During Holidays
If the incapacity to work occurs during holidays, these days will not be deducted from the total holiday entitlement IF the incapacity to work is reported immediately AND the respective medical certificate is submitted. Only the period after the notification of incapacity for work can be credited to the leave account.
Contact: Nele Witt
Sickness of Children
Employees of the ZMT may - provided that they are no longer entitled to sickness benefit from the health insurance fund in accordance with § 45 SGB V - be released from work for up to four days per calendar year with continued payment of their salary if their child under the age of 12 living in the same household falls ill and requires care. In addition, employees have the option of using the parent-child room in the main building if, for example, the children cannot yet go back to kindergarten.
Contact : Nele Witt
Spin-offs
Spin-offs represent a good opportunity for ZMT to establish targets in society as regards sustainability and protection of tropical coastal ecosystems. By founding own companies, scientists can use their research to develop marketable products and services. The Office for Knowledge Exchange (OKE) explicitly supports scientists in potential spin-offs, such as for example the “Tasini” project: reusable bags made of recycled PET, folded into various plush marine animals and fastened to key rings, are aimed at recycling and reducing plastic waste. For detailed information, please visit the Alfresco Site Office for Knowledge Exchange.
Contact person: Rebecca Lahl
Sponsoring
External companies and other interested parties can support ZMT with contributions either in kind or services by concluding sponsoring agreements. As consideration, ZMT can offer to arrange a presentation of the sponsor's company at a conference or to place the sponsor's logo or otherwise. For detailed information, please visit the Alfresco Site Office for Knowledge Exchange.
Contact person: Rebecca Lahl
Sports Offer
Various sports courses are held at the ZMT at irregular intervals. Currently (as of April 2019) there is a running course for beginners on Mondays from 14.00-15.00 and a running course for advanced runners on Tuesdays from 14.30-15.30. On Thursdays there is a back fitness course from 10.15-11.00 a.m..
Contact person: Lena Oehlmann
Stakeholder Engagement
Stakeholder engagement describes the process in which an organisation involves all persons and groups (concerned) in a solution or decision making process or in the implementation of research results. With its guidelines, ZMT supports scientists in stakeholder engagement, e.g. with Fact Sheets or Stakeholder Engagement Guide.
Contact person: Rebecca Lahl
Student Assistants
Student assistants support the work of the scientists and staff of the ZMT infrastructure.
The precondition for working as a student assistant is enrolment at a university or college (for foreign students, a valid visa and work permit are also required).
For questions about the recruitment process: Ulrike Schumann
Styleguide
A consistent appearance in all media is of great importance also for a scientific institute. The goal is to be perceived as a homogenous and recognisable brand in the conscience of both the public and the decision-makers that are important to us. The purpose of this ZMT Styleguide is to provide an easy-to-use tool for all members of staff to be able to apply our new corporate design.
Contact: Andrea Daschner
Sustainability @ Leibniz
Sustainability is an important guiding factor for the Leibniz Association and its member institutions. As a research organisation, the Leibniz Association contributes to sustainable development in the fields of research and knowledge transfer, as well as through its management and operations. The political frame of reference is provided by the 17 UN Sustainable Development Goals (SDGs), which guide the Leibniz Association’s actions – through sustainability research and through sustainable research processes and operations.
=> Sustainability Mission Statement: The Sustainability Mission Statement provides a framework for a ‘culture of sustainability’ in the Leibniz Association and its member institutions – a culture that must be established and continuously built on within the various spheres of activity. The mission statement is also intended to encourage the employees of the Leibniz institutions to reflect on their actions and to contribute to the sustainable development of the association.
Testimonial
Every employee is entitled to a testimonial. A testimonial must only be issued if the employee requests it. However, the employer is always obliged to issue the certificate when a apprenticeship is terminated. Trainees do not have to request this first.
Testimonials can vary in scope. This depends on the duration of the employment and the wishes of the employee. The simple testimonial contains personal data as well as type and duration of employment. Activities must be described so completely and precisely that future employers can form a clear picture. However, no assessment of performance is made. The reason and circumstances of the termination of employment may only be included in the testimonial at your request. The qualified testimonial will also describe performance and behavior. Employees are entitled to the qualified testimonial after a relatively short period of employment if a rough assessment of their professional and personal abilities is already possible. According to the courts, this is usually the case after a few weeks. Employees can choose between a simple or a qualified testimonial.
Contact person for employees: Isabel Sanz Jannke, Ulrike Schumann
Contact person student assistants: Ulrike Schumann
Third-party Funding
We encourage you to apply for third-party funding by external research funding bodies. A few requirements must be observed before, during and after submitting the proposal. Prior to submission you are required to submit an application form to the directors and head of finance for approval. The Alfresco site "Third-Party Funding / Drittmittelportal" summarises all information on various national and international funding opportunities and provides other important information. For EU applications you will need specific information, which can also be accessed via the Alfresco site under "Additional material for EU funding".
Contact: Agnes Richard
Ticket System
see > IT issues
Time off and special leave
A paid exemption is possible in any case if there is a reason according to §29 TV-L.
Should unpaid leave or special leave be necessary, HR Management will help to find the best individual solution.
Contact: Nele Witt
Timesheet
The timesheets for student assistants can be found here
Employees can find the time sheet and more information on working hours here.
Travel / Business trip
see > Business trip / Travel
Travel Allowances
Pursuant to Section 16 of the Federal Travel Expenses Act (Bundesreisekostengesetz, BRKG), per diems and lodging/overnight allowances abroad are set at the amounts shown in the annex. This General Administrative Regulation on the new determination of foreign per diems and lodging/overnight allowances (ARVVwV) shall enter into force on 1 January 2020.
see > per diems and lodging/overnight allowances
University Restaurant(s)
see > Mensa
Webmail Account Information
For business trips and other types of mobile work, there is the possibility to use an web-mail access.
Women's Representative
In the Federal Republic of Germany, the Equal Opportunities Officer (at the ZMT: Women's Representative) is a person or a position within a company who deals with the promotion and implementation of equal rights and equal opportunities for women and men and who performs internal tasks for the respective institution or company. A page with information about the Women's Representative can also be found on the intranet under "Women's Representative".
Contact person: Annette Breckwoldt
Email: This email address is being protected from spambots. You need JavaScript enabled to view it.
See also > Women's Representative
Working Hours
ZMT is subject to the collective bargaining agreement of the Federal State Bremen. Weekly working hours for full-time employees amount to 39.12 hours/week. As far as possible, employees shall perform their work between 8:00 a.m. and 5:00 p.m. Monday - Friday.
- Any work before 6 a.m. and after 9 p.m. is subject to approval!
- Any work on Saturdays (after 1 p.m.) is subject to approval!
- Any work on Sundays or public holidays is subject to approval!
Any work requiring approval is an exception which must be applied for in advance in each individual case. The responsible WG or IG leader must submit a written application for the employee to the works council and to the management. The request for approval must be submitted to the responsible persons in due time. As a general rule, no employee must work alone in the institute, as this involves an increased risk. If working alone cannot be avoided, the responsible WG or IG leader must submit a written application to the works council and to the management. When working in the laboratory, the approval of the laboratory heads must also be obtained to ensure that appropriate safety measures are taken. The request for approval must be submitted to the responsible persons in due time.Working hours in the laboratories must always be approved by the laboratory heads.
Working Time Recording
ZMT generally has a trust-based working time. The form for recording working time needs to be filled only if you are interested in compensating working days. Then, the daily working time must be recorded permanently and submitted to the HR Management at the end of the month. Check Compensation for overtime on the holidays application form.
Contact: Nele Witt
Works Council
The works council is the institutionalised employee representative body of ZMT. The works council’s legal basis in Germany is the Works Constitution Act. The works council presents itself here (click "Betriebsrat")
ZMT PUB
ZMT PUB is a platform for publications by ZMT affiliated authors or editors. As a digital repository it is designated for the preservation and management of academic publications. It enables the provision of statistical data as needed to meet ZMT’s reporting obligations with respect to supervisory boards.
The platform also serves as tool for submission of published work by ZMT affiliated scientists or students, who deposit items produced in the context of their work or study at ZMT.
ZMT PUB allows public access for searching and reviewing of all stored metadata. Full-text access is granted to the public for any items published in Open Access.
ZMT provides financial support towards Open Access Publishing for affiliated scientists in various ways. We are encouraging all researchers to publish in journals listed in the Directory of Open Access Journals, which includes only publications that meet a certain quality standard. Additional Open Access Publishing options are available through institutional contracts and memberships. The library provides guidance and can answer questions regarding funding.
ZMT PUB provides access to intellectual output of ZMT affiliated scientists, thus increases its visibility and research impact.
If you have any questions please contact This email address is being protected from spambots. You need JavaScript enabled to view it.